U.S. Citizenship and Immigration Services published a revised version of Form I-9, Employment Eligibility Verification today.
By Jan. 22, 2017, employers must use only the new version, dated 11/14/2016 N. Until then, they can continue to use the version dated 03/08/2013 N or the new version.
Among the changes in the new version, Section 1 asks for “other last names used” rather than “other names used,” and streamlines certification for certain foreign nationals.
Other changes include:
- The addition of prompts to ensure information is entered correctly.
- The ability to enter multiple preparers and translators.
- A dedicated area for including additional information rather than having to add it in the margins.
- A supplemental page for the preparer/translator.
The instructions have been separated from the form, in line with other USCIS forms, and include specific instructions for completing each field.
Enhancements include drop-down lists and calendars for filling in dates, on-screen instructions for each field, easy access to the full instructions, and an option to clear the form and start over. When the employer prints the completed form, a quick response (QR) code is automatically generated, which can be read by most QR readers.
Form I-9 requirements were established in November 1986 when Congress passed the Immigration Reform and Control Act (IRCA). IRCA prohibits employers from hiring people, including U.S. citizens, for employment in the United States without verifying their identity and employment authorization on Form I-9.
To help employers prepare using the newly revised form, I-9 Advantage will be hosting a complimentary webinar presented by U.S. Citizenship and Immigration Services – Department of Homeland Security, Program Manager & Analyst, David Basham and Sathab Abbo, Corporate Immigration Counsel for I-9 Advantage.The webinar will take place on November 29, 2016 from 12:00 PM - 1:00 PM EST.
- New features of the I-9 and what has changed
- Guidance on properly completing the new form
- Details employers should know about the new form and maintaining compliance
- Best practices and key requirements
- Solutions and resources to aid employers in complying with I-9 regulations.
Attendees will also be able to join a live Q & A session.