Integrated Solution Automates the Form I-9 and E-Verify® Process to Ensure Compliance for Remote Hiring
August 16, 2014--Detroit--I-9 Advantage™ the leading provider of Form I-9 and E-Verify® solutions recently announced an integrated partnership with a national network of mobile notaries trained on meeting Form I-9 compliance requirements. This partnership provides one-click access to over 12,500 mobile notaries across the U.S.
One of the largest compliance mistakes companies make today when hiring remote employees is failing to physically meet with the new hire in person to complete Section 2 of the Form I-9, within the required time frame of one to three business days after the date of hire..This mistake could cost employers up to $1,100 per employee in fines and penalties from the government.
A common practice for many organizations is to work with a designated agent or utilize a notary to meet with the employee; however this is not always ideal, as often, the agent or notary is not familiar with complex Form I-9 requirements, and may fail to comply with federal regulations. Another obstacle arises when a designated notary is chosen to meet with the employee to review their section 2 documents. The notaries often refuse to sign Section 2 of the document on behalf of the employer, claiming that state regulations won’t allow them to do so.
I-9 Advantage’s mobile notary service, along with I-9 Remote™, a cloud-based remote hiring solution eliminates the obstacles for completing the Form I-9 remotely. Notaries from I-9 Advantage’s Nationwide Notary Network are proficient in Form I-9 compliance requirements, and will travel to meet new hires at mutually agreed upon location. I-9 Remote™ reduces the Form I-9 processing time from days to minutes by enabling companies to use a cloud-based software platform to manage the entire employment eligibility verification process from any location. This completely paperless solution allows employers to coordinate authorized agents or notaries to meet with remote employees, and is the only solution that utilizes cutting-edge and mobile and dynamic routing technology for completing I-9s via tablet, smart phone, laptop, or desktop.
“Meeting compliance regulations can be very arduous as many organizations utilize Skype, or other virtual methods for employment eligibility verification, to bypass sending a designated company agent to physically meet with the remote employee. These practices undoubtedly place organizations at great risk of non-compliance. Our Nationwide Partner Notary Network coupled with I-9 Remote, is the most efficient and compliant way for companies across the U.S. to meet complex Form I-9 regulations and mitigate their legal risk," said Joseph N. Impastato II, CEO, I-9 Advantage™.
I-9 Remote™ accompanies I-9 Advantage's supporting cloud-based software solutions for I-9 compliance, which includes: I-9 Advantage™, a solution for creating, managing, and securely storing new Form I-9s; and I-9 Medic™, a distinct innovation to digitally convert, pre-audit, and electronically correct archived paper I-9s.
About I-9 Advantage™
Founded in 2007 by technical innovators and experts in immigration law, I-9 Advantage™ is the leading-edge provider of the most trusted suite of cloud-based Form I-9 and E-Verify® software. I-9 Advantage's innovation provides seamless integration with existing HR platforms for ease-of-use and efficiency. I-9 Advantage™ distinctly delivers tailored solutions to meet each organization's specific needs for a personalized customer experience. Over 1,800 clients and partners trust I-9 Advantage™ for their compliance needs. Find more information about I-9 Advantage™ at i9advantage.com.
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